Description:

The Project Assistant coordinates and provides administrative and financial support to the Project Manager and team, helping to ensure that project goals and objectives are accomplished within budget and in a timely manner.

Job Expectations:

• Administrate, organize, and manage all documentation related to project management
• Efficiently assemble, prepare, or issue the following construction documents to owners and subcontractors: contracts, change orders, invoices, insurance certificates, reports, etc.
• Request and track subcontractors’ contracts, licenses, W-9 records, insurance certificates, job site safety forms, safety letters, and lien releases.
• Document, track, then distribute change orders to appropriate team members and stakeholders.
• Receive and organize contract billings and invoices by construction divisions for budget comparisons.
• Prepare and organize non-contract invoices by division for Project Manager to review and approve.
• Navigate construction software and programs such as Procore and SCR Management
• Summarize and distribute OAC meeting minutes with PM, insuring it contains the submittal log, RFI log, 4-week schedule, and any other necessary documents.
• Performs other related duties as assigned.

Knowledge, Skills, Abilities:

• Ability to read and comprehend complex instructions, correspondence, memos, plans, construction documents, contract documents, and specifications.
• Knows and understands basic accounting processes and procedures.
• Able to prioritize and multitask assignments.
• Proactive and deadline oriented.
• Capable to act and communicate effectively and in a professional manner with owners, vendors, and employees at all levels of the organization.
• Proficient in Microsoft suite, Procore, SCR Management

Education / Experience:

• Bachelor's degree in related field
• Or 3 to 5 years of related commercial construction experience